Co-Op/ Quotes Information

  • Quotation Limits--$6,600 through $43,999

    The quotation limit (threshold) presently is $6,600. This means that any specific item or group of items of a similar nature purchased by the school district, totaling more than $6,600 and less than $44,000 for the entire year, must be competitively quoted or advertised for bid at the discretion of the School Business Administrator/Board Secretary.

    There are two options for orders that fall between these limits: Co-Ops/State Contracts or Three Quote Process. 

    If your quote is $44,000 or higher, please reach out to the Business Administrator for further instructions. 

Co-Op & State Contracts

  • If you are utilizing the a Co-Op/State Contract, the vendor is required to provide the below items with your quote for you to add to your requisition for approval:

    • Quote with up-to-date Co-Op/State Contract # on it
    • Contract details laying out pricing discounts/percentages off, etc. 
    • Price list with items highlighted that we are purchasing
    • If the vendor you are requesting a quote from is utilizing another vendor's contract #, please ask the vendor we are getting a quote from to provide a letter from the contract vendor that they are able to utilize their contract #.    


    State Contract Site     - NJ Start

    Below is a list of the current Co-Ops we are apart of:

    Name Type Website
    CCESC State CCESC
    ESCNJ State ESCNJ
    HCESC State HCESC
    MCESC State MCESC
    MCESC State MCESC

Three Quote System

  • If you are utilizing the Three Quote System, you are required to collect the below items to add to your requisition for approval:

    • Collect three comparable quotes from three different vendors for the items you want to purchase
    • Fill out the district Quotes Sheet in its entirety and attach all quotes.
    • When putting in the requisition into systems, please add the quote sheet with all three quotes for approval. 

     

     

Questions or Concerns